Why digitize delivery notes?

Introduction

The management of delivery notes is an essential activity for companies in sectors such as logistics, construction or technical services. However, traditional methods, such as physical delivery notes, have become obsolete in the face of today's digital solutions.

Digital delivery notes not only optimize daily work, but also reduce costs, increase efficiency and improve accessibility. In this article, we explain the limitations of traditional checkbooks, the benefits of digital delivery notes and how you can digitize your process with Itcons.app, a tool designed to take your business to the next level.

The Problem with Traditional Checkbooks

For decades, physical delivery notes have been the standard for recording deliveries, services or goods movements. Although functional, they have numerous limitations that affect operational efficiency:

1. High Operational Costs:
   Printing personalized booklets is a recurring expense in paper, ink and logistics. In addition, errors in design or information can lead to material waste and new expenses.
2. Error Prone:
   Paper delivery notes are susceptible to manual errors: incomplete data, poor handwriting or lost copies.
3. Lack of Accessibility:
   Searching for a physical delivery note among piles of paperwork is time consuming and slows down decision making.
4. Risk of Loss or Deterioration:
   Paper can be easily damaged by humidity, misplacement or accidents, which can result in financial losses.
5. Environmental Impact:
   The constant use of paper contributes to increased waste and deforestation.

Advantages of Digital delivery notes

The digitization of delivery notes not only solves these problems, but also offers significant advantages that transform the way modern companies operate:

1. Real-time accessibility:
   With a digital system like Itcons.app, you can access all your delivery notes from any device connected to the Internet. This facilitates immediate consultation and delivery.
2. Increased Accuracy:
   Data is entered directly into the app, eliminating common typing errors or manual calculations.
3. Time and Resource Savings:
   Automation allows delivery notes to be generated, stored and searched in seconds, saving hours of administrative work.
4. Reduced Costs:
   By eliminating printing and physical storage, you significantly reduce your operating expenses.
5. Sustainability:
   By digitizing your delivery notes, you reduce the use of paper, contributing to more environmentally friendly business practices.

How Itcons.app works

Itcons.app is a solution designed for companies that want to modernize their delivery notes management. Digitizing your processes with this app is simple and effective:

Registration and Initial Configuration

• Register on Itcons.app and set up your account in a few minutes.
• Customize your delivery notes with your logo, contact details and other specific details.

2. Creation of delivery notes

• Generate delivery notes directly from your mobile device, tablet or computer.
• Complete the customer data, the description of the service or product and add remarks if necessary.

3. Storage and Access

• All delivery notes are automatically stored in the cloud, ensuring that they are available at any time and from anywhere.

4. Shipping and Tracking

• Send delivery notes digitally to your customers via e-mail or share them as a link.
• Check the status of each delivery note to ensure that the customer has received it.

5. Detailed Reports

• Generate automated reports to have a clear control over your operations and invoicing.

Case Study: How One Company Saved 40% Time in delivery notes Management

Company: Servicios Técnicos Martínez y Galeano S.L.
Before implementing Itcons.app, this company used physical checkbooks to manage their work orders and delivery notes. This generated recurring problems, such as lost documents, manual errors and delays in invoicing.

"Since using Itcons.app, we have simplified our operations and saved time that we now dedicate to better serve our customers," says Javier Martinez, the company's manager.

Results After Using Itcons.app:

• They reduced the time spent on delivery notes management by 40% thanks to automation.
• They increased the accuracy of their data, eliminating errors in manual calculations.
• They improved the relationship with their customers by sending delivery notes in an immediate and professional manner.